ISLAMABAD: The new standard operating Procedure (SOP) has been adopted in the Model Customs Collectorate Islamabad for file-opening and maintenance while it has also been directed that a proper “File Opening Register” shall be maintained at all the headquarters’ branches and sections and at all the field formations.
According to details explained by sources of Model Customs Collectorate (MCC) Islamabad that there is no proper file numbering allotted to maintain the file whereas Acting Additional Collector Headquarters Shahid Jan has directed that file number shall be allotted to each file according to the file heading and subject dealt by the branch/section and station.
The sources said by giving examples that the administration section of the collectorate has some of the following main subject codes i.e. 01-Transfer/Posting, 02-Training, 03-Office Orders and 04-Explanations.
The sources informed CT that all the files, relating to the transfer-posting, should be entertained under the main headline 01-each file opened under main heading will be given a separate serial number e.g file dealing with transfer of ACs/DCs may be given Serial No.01 and the file dealing with transfer-posting of superintendents as serial No.02.
The sources explained that file number should also include a distinguishing 3-Alphabets Code that denotes the section/branch/station which the file will belong to Adm for Administration Section, LDG does belong to Legal Division and GL will be used for General Branch. The year in which the file is opened should be indicated by giving the example. The sources further told CT that the code list will be enclosed as (Annex-A), the year in which the file is opened should also be indicated thus C.No.01 (01) Admin/2017 will mean that the file is the first in the series opened by the Administration Section in 2017.
Moreover, the files already opened and functional should be allotted a new file number in above pattern and the said exercise should be completed by the 15th of November 2017. The file opening register should be checked at least once a week by the In-Charge of the section/branch/station.
